Terms of Service

These Terms and Conditions constitute a legally binding agreement made between you, whether personally or on behalf of an entity ("you") and CalSafe ("we," "us," or "our"), concerning your access to and use of the CalSafe website and application (the "Service").

BY CREATING AN ACCOUNT, ACCESSING, OR USING THE SERVICE, YOU AGREE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY ALL OF THESE TERMS AND CONDITIONS. IF YOU DO NOT AGREE WITH ALL OF THESE TERMS, YOU ARE EXPRESSLY PROHIBITED FROM USING THE SERVICE AND MUST DISCONTINUE USE IMMEDIATELY.

CalSafe is a productivity and document management tool designed to assist organizations in tracking dates and deadlines.

WE ARE NOT A LAW FIRM, COMPLIANCE OFFICER, REGULATORY AGENCY, OR INSURANCE PROVIDER. • We do not provide legal or regulatory advice. • We do not guarantee that your use of the Service will ensure compliance with HIPAA, OSHA, GDPR, or any other regulation. • The Service is a tool to assist your internal processes, not a substitute for professional compliance management.

Our Service utilizes Artificial Intelligence ("AI") and Machine Learning to extract data (such as dates and titles) from documents you upload.

3.1. NO GUARANTEE OF ACCURACY You acknowledge that AI is probabilistic and may produce errors, "hallucinations," or incorrect extractions. We do not guarantee the accuracy, completeness, or reliability of any data extracted by the AI.

3.2. MANDATORY HUMAN VERIFICATION YOU AGREE THAT YOU ARE SOLELY RESPONSIBLE FOR VERIFYING ALL DATES, TITLES, AND DATA EXTRACTED BY THE SERVICE AGAINST YOUR ORIGINAL DOCUMENTS. You must manually confirm that the "Due Date" or "Expiration Date" suggested by CalSafe matches the actual date on your document. CalSafe is not responsible for missed deadlines resulting from your failure to verify this data.

4.1. Account Security You are responsible for maintaining the confidentiality of your login credentials. You accept responsibility for all activities that occur under your account.

4.2. Accurate Contact Information You are responsible for ensuring your email address and mobile phone number (for SMS alerts) are current and valid. We are not liable for alerts sent to invalid or outdated contact information.

4.3. Authorized Use You represent that you have the necessary rights and consents to upload any documents to the Service. You agree not to upload illegal content or content that violates third-party intellectual property rights.

5.1. Delivery Not Guaranteed While we strive to send timely alerts via Email and SMS, we cannot guarantee delivery due to factors outside our control (e.g., carrier filtering, spam folders, network outages).

5.2. User Inaction We are not liable for any damages or fines incurred because you ignored, missed, or failed to act upon a notification sent by the Service.

6.1. Billing You agree to pay all fees associated with your chosen subscription plan. Subscriptions renew automatically unless canceled.

6.2. Refunds All payments are non-refundable unless otherwise required by law.

Unless otherwise indicated, the Service is our proprietary property and all source code, databases, functionality, software, website designs, audio, video, text, photographs, and graphics on the Service (collectively, the "Content") are owned or controlled by us.

THE SERVICE IS PROVIDED ON AN "AS-IS" AND "AS-AVAILABLE" BASIS. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, IN CONNECTION WITH THE SERVICE AND YOUR USE THEREOF, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

IN NO EVENT WILL WE OR OUR DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY DIRECT, INDIRECT, CONSEQUENTIAL, EXEMPLARY, INCIDENTAL, SPECIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFIT, LOST REVENUE, LOSS OF DATA, REGULATORY FINES, PENALTIES, OR OTHER DAMAGES ARISING FROM YOUR USE OF THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, OUR LIABILITY TO YOU FOR ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION, WILL AT ALL TIMES BE LIMITED TO THE AMOUNT PAID, IF ANY, BY YOU TO US DURING THE SIX (6) MONTH PERIOD PRIOR TO ANY CAUSE OF ACTION ARISING.

You agree to defend, indemnify, and hold us harmless, including our subsidiaries, affiliates, and all of our respective officers, agents, partners, and employees, from and against any loss, damage, liability, claim, or demand, including reasonable attorneys’ fees and expenses, made by any third party due to or arising out of: (1) your use of the Service; (2) your violation of these Terms; (3) your violation of any applicable regulations (e.g., HIPAA, OSHA) resulting in fines; or (4) any breach of your representations and warranties set forth in these Terms.